Shared-Services Events Coordinator

You will plan and run the annual meetings, board retreats and small conferences for several associations inside NANA's Southeast shared-services pilot, each with too few staff to hire its own events person. You report to the council's operations director and work from the council's Charlotte office.

The council represents 230 textile mills and manufacturers with a staff of 12 in Charlotte, North Carolina. President and CEO Dana Whitfield built the shared-services pilot in 2023; it now hosts 11 associations sharing a finance manager, an events coordinator and an AMS license. NANA is preparing a national rollout of the model at the Southeast Shared-Services Forum on 2027-08-12, where this role will help staff the event.

• Plan and run annual meetings and board retreats for assigned member associations

• Negotiate hotel room blocks and catering contracts for groups under 150 attendees

• Manage event registration and badge printing for each association's meetings

• Coordinate speaker logistics and agendas with each association's executive director

• Help staff the 2027 Southeast Shared-Services Forum in Charlotte

• Reconcile event budgets against each association's approved spending

• Maintain a shared events calendar across all pilot associations

• 3+ years planning meetings or conferences, ideally for a nonprofit or association

• Comfort juggling event calendars for more than one client organization

• Hotel and vendor contract negotiation experience

• Familiarity with event registration platforms

• Willingness to travel within the Southeast during forum season

• Health, dental and vision coverage

• Paid time off and 11 holidays

• 401(k) with employer match

• Mileage reimbursement for on-site visits to member associations

Send a resume and examples of meetings you've planned through the apply link below.