Hybrid Meetings Playbook

Graham Tolliver-Reyes, Director of Meetings at the Institute of Coastal Resilience Planners, built this playbook from years of running hybrid sessions in Miami where a meaningful share of the audience — coastal planners spread across multiple states — never travels to the in-person room.

Inside: a room-versus-remote equity checklist for agenda design, a camera and audio setup guide sized for a mid-size conference room rather than a broadcast studio, a moderator script for managing a remote Q&A alongside an in-person one, and a troubleshooting section for the failure modes that show up most often — audio delay, remote-audience dead air, and a discussion that quietly excludes anyone not physically in the room.

Published by NANA's research team as part of the guide series.